LWSDOCUMENTATION

WooVIP

Welcome to the Long Watch Studio Document Centre dedicated to WooVIP, the VIP and Membership management plugin for WooCommerce.

The documentation below is divided into several sections :

  1. Installation and activation
  2. VIP Lounges
  3. Product, pages and posts rules
  4. Attribute a VIP Role
  5. Membership
  6. Roles Management

 

Installation and activation

There are several versions of WooVIP. Depending on the version you want to install, the process may differ. Here are the different version and how to install and activate them.

Free Version

The free version of WooVIP can be obtained in multiple ways :

1 – From your WordPress administration

In your WordPress administration, go to Plugins → New. Use the research input to search for "WooVIP" and wait for the result to show. Once you see the plugin, click on Install, wait a few seconds and click on Activate.

2 – From the WordPress.org website

Go to the WooVIP plugin page and download the plugin. In your WordPress administration, go to Plugins → Add → Upload Plugin. Select the zip file you downloaded before. Click on Install, and when it's done, click on Activate.

Trial Version

The WooVIP Trial version can be obtained by ordering on our website. Once you have your license key, several options are possible :

1 – WooVIP Standard isn't installed

Download the plugin zip file. You will find the download link in the order confirmation email. In your WordPress administration, go to Plugins → Add → Upload Plugin. Select the zip file you downloaded before. Click on Install, and when it's done, click on Activate. Now follow the instructions of the step 2 down below.

2 – WooVIP Standard is already installed

In your WordPress administration, click on WooVIP. In the new screen, click on "Activate your Licence" on the top right corner. Here, put the license key you received in the order confirmation email. Make sure that the "Install Pro Version" checkbox is checked, then confirm.

Your version activates and the trial version gets installed. Once it's done, you can use the plugin.

Pro Version

The WooVIP Pro version can be obtained by ordering on our website. Once you have your license key, several options are possible :

1 – WooVIP Standard isn't installed

Download the plugin zip file. You will find the download link in the order confirmation email. In your WordPress administration, go to Plugins → Add → Upload Plugin. Select the zip file you downloaded before. Click on Install, and when it's done, click on Activate. Now follow the instructions of the step 2 down below.

2 – WooVIP Standard is already installed

In your WordPress administration, click on WooVIP. In the new screen, click on "Activate your Licence" on the top right corner. Here, put the license key you received in the order confirmation email. Make sure that the "Install Pro Version" checkbox is checked, then confirm.

Your version activates and the pro version gets installed. Once it's done, you can use the plugin.

3 – WooVIP Pro - Trial is already installed

If you already have a trial version, you don't have to reinstall WooVIP. Go to your WooVIP administration and click on the key Icon on the top right corner. In the new window, simply fill in your Pro License key and click on activate. That's it, you can enjoy your Pro Version.

VIP Lounges

VIP Lounges is a feature that lets you create display and price rules for each VIP role that you create. WooVIP lets you create as many lounges as you want.

To access VIP Lounges, go to your WordPress administration and click on the WooVIP entry point.

The new page lists all VIP Lounges existing on your website. You can edit a lounge by clicking its name or add a new one by clicking the "Add" button.

General settings

A VIP Lounge consists foremost in the creation of a WordPress user role. Display and price rules are then associated with the role. Finally, all users who have that role will get access to the previously set display and price rules.

For a good understanding of the following documentation, when you see that image :  , it means that to get access to the feature, you have to enable the advanced settings by clicking the button in the top right corner of your screen.

Here is the list of general settings for VIP Lounges :

  • Display Name : It's the name of your VIP Lounge. It's also the name of the WordPress role created. This name is also used when products are displayed, unless if you use a sticker.
  • Sticker : If you choose an image here, it will be displayed everywhere a content is exclusive to this VIP Lounge.
  • Replaced roles : By default, when a user joins a VIP Lounge, the corresponding role is added to his list of roles. However, it's possible that you want that a previously assigned role to be removed when the user earns this new role. This setting lets you choose what roles will be replaced.

Rules

For each VIP Lounge, you can define define different display and price rules for the lounge members. You see in that window a list of already active rules.

If you want to add a new rule, click the "Add" button on the bottom right on the list. You will have to fill in the following informations :

  • Rule Name (optional)
  • Visible only for members : Products from the selected categories will be visible exclusively by the lounge members.
  • Purchasable by members only : Products will be visible for everyone but only the lounge member will have the possibility to purchase them.
  • Remise (%) : Percentage discount applied to the products for the lounge members.
  • Catégories : Select all the categories for which you want the rule to be applied. The rule also applies to all sub-categories.

Once you're done, simply save your settings.

 

Rules on products, pages and posts

In addition to the rules defined in the VIP Lounges, you can define rules directly inside pages, posts and products. If such rules are defined, THEY WILL ALWAYS OVERRIDE the rules defined inside lounges. In case of conflict between different rules, the rule specified in the product, page or post will always be the applied rule.

Rules on products

In WooCommerce → Products, select the product for which you want to add a rule. When editing the product, go to the WooVIP rules tab. For each existing lounge, you can specify the following rules :

  • Show for VIP only : The product will be visible exclusively by the lounge members.
  • Purchasable byVIP only : The product will be visible for everyone but only the lounge member will have the possibility to purchase ir.
  • VIP sale price : fixed price for the lounge members. This price will be used only if it's inferior to the standard and sale prices of the product.

 

 

Pages Visibility

Go the the Pages menu in your WordPress administration. Select a page to edit. In the "Document" boxes, you will see VIP checkboxes, one for each VIP Lounge. Check the boxes for which you want to restrict the page visibility.

If nox chekbox is checked, the page is visible for everyone.

If your page is linked in a WordPress Menu, the menu entry point will also disappear for users not allowed to see the page.

Posts visibility

Go the the Posts menu in your WordPress administration. Select a post to edit. In the "Document" boxes, you will see VIP checkboxes, one for each VIP Lounge. Check the boxes for which you want to restrict the post visibility.

If nox chekbox is checked, the post is visible for everyone.

If your post is linked in a WordPress Menu, the menu entry point will also disappear for users not allowed to see the post.

 

Attribute a VIP Role

Once you've created your VIP Lounges and all the rules you want, it's time to give the appropriate role to your users.

Go to the "Users" page inside your WordPress Administration :

  • If needed, use the search tool to find the users you want
  • Check the box next to the desired users.
  • In the Dropdown list "VIP Member of...", select the desired VIP Lounge.
  • Click on "Attribute" ou "Révoke" depending on what you want to do.
  • You can see the result in the column "VIP Member"

Note that a user can be a member of multiple VIP Lounges.

Membership

You can sell a VIP Membership to your VIP Lounge thanks to WooCommerce products. In the Products manu, create a new product. The product has to be a virtual product. Enter the price at which you want to sell the VIP Membership like for any other product.

Now go to the WooVIP Membership tab. In the dropdown list, select the VIP Lounge for which Membership will be earned. You can also set a duration period for the membership. If you don't enter a duration, the VIP Membership will be permanent.

By Default, membership is granted as soon as the order is paid. If you want the membership to be granted only when the order reaches the "Complete" status, go to WooVIP → Settings and check the "Grant membership on complete order only" checkbox.

Roles Management

WooVIP offers a complete WordPress roles management tool. This tool isn't necessary for WooVIP to work but allows you to handle roles and permissions more accurately.

You can copy or delete roles, as long as there's no users or VIP Lounge associated with the role.